Comprehensive Stock Plan Administration
Expert equity plan administration that saves time and gives you peace of mind.
The Challenge
Equity operations are often built on a single point of failure. When something inevitably changes, risk compounds quickly.
- Key stock plan owners leave at the worst possible time, often near vesting, tax season, or transactions
- Equity work becomes fragmented across HR, Legal, Finance, and Payroll, eroding ownership and institutional knowledge
- Tax season, IPOs, M&A, and year-end reporting overwhelm already-lean teams
- Withholding, reporting, and reconciliation issues surface late, when fixes are costly
The result is increased compliance risk, delayed execution, and over-reliance on a single person or process.
The Solution
Outsourced equity administration replaces fragility with structure, continuity, and experienced oversight.
- Dedicated administrators who own day-to-day equity operations
- Documented, repeatable processes that don’t depend on a single person
- Proactive coordination with payroll, brokers, and equity platforms
- Support that scales through growth, transitions, and critical events
The result is a stable, audit-ready equity operation that continues to run smoothly as your company evolves.
Equity Expertise
Our team brings the experience required to run equity programs accurately and consistently.
- Stock plan administration and daily operations
- ESPP administration and participant support
- Equity platform management and reconciliation
- Tax and reporting coordination
- Audit, IPO, and transaction readiness
- Process documentation and controls
ESPP Administration
Core Services
- Manage participant enrollment and eligibility
- Ensure accurate payroll data exchange and contribution tracking
- Validate purchase calculations through pre-purchase audits
- Coordinate share delivery with brokers and transfer agents
Reporting & Compliance
- Maintain visibility into qualifying and disqualifying dispositions
- Deliver payroll-ready income files accurately and on time
Option & RSU Administration
Core Services
- Maintain participant and demographic data
- Process grants, terminations, and releases
- Prepare and distribute online award agreements
- Track tax and exercise details for payroll and reporting
Processing & Reporting
- Monthly: Reconcile transactions and update valuations
- Annual: Audit W-2 and ISO reporting; export 6039 data
Section 16 Reporting Support
SOS provides expert support for companies with executives subject to SEC Section 16 filing requirements. We work directly with brokers and legal teams to ensure filings are accurate, timely, and audit-ready.
Key Functions
- Prepare and file Forms 3, 4, and 5
- Track Rule 10b5-1 plans and related transactions
- Maintain EDGAR access codes and filing records
- Deliver consistent, audit-ready reporting through EquiTrack
Platform Flexibility
We integrate seamlessly with all major equity management platforms. These include:
- Morgan Stanley ShareWorks
- Fidelity
- E*TRADE / Morgan Stanley at Work
- Carta
- Charles Schwab
- BAML
- Certent
- Computershare
- UBS
- Global Shares
How We Work
Consultation
Stakeholder alignment, plan review, and definition of objectives.
Matchmaking
Secure data transfer, system access, and process documentation.
Training & Transition
Team introductions and live workflow handoff.
Why Companies Choose SOS
Expertise on Demand
Equity compensation expertise across all major equity compensation functions.
Flexibility
When something breaks, we act fast. No Monday backlog.
Peace of Mind
Confidence that your equity operations are supported and under control.