SOS Webcast Series
SOS equity compensation webcasts are designed to meet the expanding demand for in-depth information among stock plan professionals. Our subject matter experts are joined by industry partners to cover high-priority topics and provide a detailed examination of the issues.
Upcoming Educational Webcasts
HR, Payroll or Stock: Questions to Ask When Considering Outsourcing
Tues, June 6, 2017 11:00 AM PST
How do you best provide HR, Payroll and Stock Administration services for your company? If your company is very small, has employees in many locations, or is trying to cut costs, having full time on-site HR, Payroll and Stock Administration employees may not be practical or cost effective. In this webcast we will uncover the questions you should ask yourself, those around you and potential service providers to help you decide if outsourcing these functions is right for your company. Who, what, where, why and how will all be revealed.
Vanessa Harrison of SOS says, “When done right, outsourcing offers efficiency, cost savings, compliance management, and the ability to focus on your core business all in one package. In this webcast, we will cover the pros AND cons of outsourcing and what to consider above all else.”
(One hour of Certified Equity Professional continuing education credit is available for attending. See the CEPI website for more information on CEP continuing education requirements.)
Previous Equity Compensation Webcasts
April 25, 2017
Speakers: Elizabeth Dodge, CEP, Michael Esposito, CEP, Bill Storey, CPA
This heated presentation will walk you through the entire process of accounting for PSUs: from fair values to attribution (regular and spicy - delayed service inceptions, reverse FIN 28, and time-based vesting after goal achievement), forfeiture rates, application and true up, to tax accounting (even the impact of 162(m)), diluted EPS (when to include/exclude and other FAQs) and even disclosure reporting under ASC 718. Join our expert panel as they layer in the flavors of accounting for PSUs like building a mole sauce from scratch.
Market Trends in ESPP Design
February 28, 2017
Speakers: Julia Kenia, CEP, Emily Cervino, CEP, Elizabeth Stoudt, CEP
Julie Kenia from Stock & Option Solutions is joined by Emily Cervino, CEP, Fidelity Stock Plan Services, and Liz Stoudt, CEP, Radford to explore the most recent ESPP findings from the 2016 Fidelity /Radford ESPP data analysis. Discover plan design prevalence, how plan design impacts participation, industry variances, and a look back to see how things have changed since the 2014 study. We will also analyze participation levels and shareholding patterns after purchase for various plan types and demographics. Whether your company has an ESPP already or is thinking of implementing one, you will learn how new designs or changes can help you get the most out of your ESPP.
The Professionals: Beyond Resources
February 7, 2017
Speaker: Julia Kenia, CEP
What do you do when no one has the answer to your equity related conundrum? You contact the professionals, of course. SOS’ Professional Resources Team has seen it all, done it all, and can answer those specialized knowledge questions that don’t come along everyday.
Our team of experts can assist with accounting and administrative issues when you find yourself in a bind. Whether it’s a question on how to account for a modification, or how to negotiate a tricky corporate transaction, we will identify the right person on our team to help you.
Weathering the Storm: From Private Company to Public Company
December 13, 2016
Speakers: Rachel Southorn, CEP & Madori Playford, CEP
If you are in the process of becoming a public company or just thinking about an IPO, join us for some interesting tips and discussion of what you might encounter during this journey.
Our two experts have navigated these challenging waters and will share their experiences as they discuss numerous topics such as broker and transfer agent selection, employee communications, grant process, taxation on exercise of options or release of restricted stock units and employee stock purchase plans.
December 7, 2016
Speakers: Madori Playford, CEP & Scott McDonald
Stock plan outsourcing is not only where the biggest things are happening here at SOS, but we are also the fastest growing outsourcer in the equity compensation industry. With all the expertise it takes to run a stock plan, it is becoming next to impossible for most companies to manage things in house…which is where we come in.Join us to learn more about how SOS can make your stock plan challenges disappear.
November 29, 2016
Speakers: Sorrell Johnson, CEP & Srinivas Kalakoti
Tired of formatting payroll files? Dread sending out individual confirmations? Need a special customized statement for a specific population that your equity system doesn’t produce? Join SOS’s Sorrell Johnson and Srinivas Kalakoti for a demo on how SOS’ tech tools can simplify your life!
Death & Divorce: Don't Let These "Taxing" Events Take Their Toll On You
November 3, 2016
Speakers: Sorrell Johnson, CEP & Sara Roberts, CEP
Everyday administration is hard enough but are there other “taxing” events on your plate? Employees divorcing? Seeing a spike in employee deaths? What documents do you need to ensure that the transactions are processed properly and how do these events affect taxation? As employee populations age, these transactions pop up more and more often. Don’t be caught unprepared! Our expert panel will share tips on the proper taxation of equity transactions related to estates and non-employee former spouses (NEFS).
October 20, 2016
Speaker: Julie Kenia, CEP
How do you determine your Employee Stock Purchase Plan (ESPP) expense? SOS has been helping clients with this task whether they have a simple plan with no modifications, or a more complex plan where modification accounting is triggered from resets, rollovers or contribution increases. In this solutions webcast we will provide an overview of our newest solution to ESPP expensing that allows you to project your expense and finalize your true up, including modification impacts.
October 13, 2016
Speakers: Vanessa Harrison & Michael McDonald
Year-end is a hectic season for any stock administrator and 6039 compliance reporting is likely just one more thing to juggle on your long list of things to do. Let our team of 6039 experts walk you through how to make 6039 reporting a slam dunk. In this webcast our all-star team will provide a play-by-play of the 6039 requirements and regulations, penalties for not playing, and how our unrivaled SOS solutions can tackle every aspect of 6039 reporting from auditing your data to mailing and filing your participant statements.
August 25, 2016
Speakers: Donna Hammer, CEP & Madori Playford, CEP
Getting ahead of your year-end prep early this year will be the best holiday gift you could give yourself (yes, we know it’s still summer!). Gearing up for the myriad tasks associated with closing out the current year and preparing for the New Year can be daunting and time consuming. Our experts will share with you how to create a to-do list and the importance of checking it twice by reviewing the deliverables from last year, crafting employee communications, and more. Learn how to prep early and you may even have time to ring in the New Year and sip some of that cold champagne.
June 21, 2016
Speakers: Sorrell Johnson, CEP & Julia Kenia, CEP
Forgetting steps in processes or failing to run needed reports at quarter end? Are your processes and procedures documented or are you working solely from memory? Documenting your processes and procedures allows you to have a "cheat sheet" so you never have to worry about memory loss or even taking a vacation. This webcast will provide an overview of why you should be documenting all your processes, what you should be documenting and who is the audience for your documentation. Our panel will share some tips on getting started with your documentation and where to keep it once you have completed it.
April 26, 2016
Speakers: Barbara Baksa, CEP & Andrea Best, Ph.D
Brands from Nike to Facebook have claimed a space in the consciousness of individuals around the globe; so, why can’t you? Now more than ever, professionals are expected to be known for something in our industry. No longer is it enough to merely do a great job. The age of social media has increased connectivity and visibility in a way that has changed how we do business for good. Professionals seeking advancement in their careers are now required to demonstrate their expertise and manage their reputation in the office and online.
February 23, 2016
Speakers: Julie Kenia, CEP & Sorrell Johnson, CEP
The talk has begun and management has given you the heads up that a spin-off in your company is on the horizon. You realize your equity instructions are missing a section describing how to run a spin cycle and you are unsure how much detergent to add, if you need to set the timer or which buttons to push. Will your blues remain blue or will they become gray?
December 8, 2015
Speakers: Elizabeth Dodge CEP, Kevin Hassan
Does the prospect of compiling your annual disclosures under ASC 718 make you feel defeated and deflated? Let our expert panel help you wrestle those rankling requirements to the ground!
This session will take you through the basic disclosure requirements of ASC 718, point out common errors (including disclosures that some companies perform in error), and show you easy ways to calculate any additional disclosures your system doesn’t provide. In addition we’ll show you how to audit system calculations for some troublesome disclosures (such as the terror-inspiring “vested and expected to vest”).
October 13, 2015
Speakers: Emily Cervino CEP, Elizabeth Dodge CEP
The humble ESPP is enjoying a resurgence of interest. But, has your plan kept up with the current fashion, or is your plan starting to look a little dated? While not as radical as the TV makeovers, this session provides a host of ideas for your ESPP. Whether your plan needs just a touch up, or a whole new look, this panel identifies a wide range of ESPP design fixes, focusing on the potential effect on participation, the possible impact to your administration, and the likely accounting cost. Getting the right look for your plan will help you leverage your ESPP as an important mechanism for attracting and retaining talent in a market that is increasingly competitive. By mixing and matching, you can find a whole new look for your plan, that fits just right in your budget.
September 1, 2015
Speakers: Carrie Kovac CEP, Chad Settles, Dan Shickler
There’s a lot to consider. Grant Acceptance. Elections. Broker Accounts. Retirement Eligibility. Tax set-ups. Performance Goals. International. Terminations. Mobility. Deferrals. Etc. Etc. Etc. Etc. Release prep is like herding cats. Quiet the chaos. Step towards the light, and our panelists, and accept your Release Prep Checklists. You will experience a sense of order, inner peace and clarity that only the most organized Stock Plan Professionals can achieve.
This webcast will demonstrate how to use checklists along with your equity plan software’s Pending Lapse reports to conquer the complexity and slow the moving parts. And if your company is granting restricted stock units with acceleration or continued vesting available at retirement, this webcast will also show how essential a strong checklist can be in managing the expense, tax and 409A implications.
June 23, 2015
Speakers: Steve Gaylord, Srinivas Kalakoti
Most Stock Plan Professionals are forced to utilize different tools to accomplish our goals, no matter how great a stock plan system we have. Many Stock Plan Professionals already have MS Excel in their bag of tricks, but what other tools should they add? MS Access should be on the top of your list. Adding a basic database application, MS Access, to your tool belt may seem daunting, but there are some basic things that you can do without significant effort.
In this educational webcast you will learn from our SOS Access experts about some of the more common uses of Access. Join our panelists and learn some of the basics of MS Access from getting started with a blank database, linking to external data, creating queries, and exporting to Excel for further analysis or deliver to other departments.
April 7, 2015
Speakers: Elizabeth Dodge CEP, Michael Hom CEP
Whether it’s a split or a reverse split, stock splits should be easy, right? Turns out that these transactions that look easy at the outset really aren’t. Our panelists have worked on a number of splits over the past few years and will share their key lessons and experiences. Even if your company doesn’t have a split planned, you should attend this session and file this information away in your equity compensation toolbox.
This webcast will explain why splits are so complicated and how some advanced planning and preparation can make all the difference. Whether you are outsourced to a full-service provider or managing your plan in-house, there are key areas that are still relevant to your planning and reconciliation process. Which reports should you run before and after the split? How much time does it take to process a split? What is the best way to be really prepared for the split? Our panelists will answer these questions and many more!
February 26, 2015
Speakers: Sorrell Johnson CEP, Madori Playford CEP
Is this your first time involved in the proxy filing? At a new company where stock manages the annual shareholder meeting? Clueless regarding where to start and who to talk to for D&O questionnaire information? If the answer to any of these questions is yes, this session is for you. We will discuss the process from a beginner’s perspective starting with the D&O questionnaires through the proxy filing and finally on to the annual shareholder meeting. We will talk about the stakeholders involved in each part of the process and what information they provide, including the role of outside service providers.
November 18, 2014
Speakers: Elizabeth Dodge CEP, Julie Kenia CEP
Whether we like it or not, much of stock plan management involves documents of one form or another. From one-page employee communication emails to massive process and procedure documents to award agreements and memos documenting modifications, we use MS Word nearly as much as we do Excel. At SOS we review and update hundreds of these documents every year and see many of the same inefficiencies and issues over and over again.
Further we recently learned that some stock plan professionals were unaware that you can use MS Word to blast personalized emails to your participants for quick and effective (and inexpensive!) custom communications such as grant notifications, grant expiration notices, transaction confirmations and more!
This session is designed to help you learn a few of the tips and tricks in MS Word that the SOS team has come to know (and love) over their many years in equity compensation. Using tools like Mail Merge or Compare in Word can make your job easier and your documents more professional. Have you ever wondered if there was any way to keep your paragraphs from splitting apart with only the first line of the paragraph at the bottom of one page while the other lines are on a second page? How about creating an easily updated Table of Contents? Need to create a table and keep the headings at the top of each new page?
Join our expert panel for an overview of using mail merge and other helpful functions in Word to assist you with these challenges.
Functions covered will include:
- Paper and email mail merging
- Word Counts
- Keeping lines together
- Keeping paragraphs together, etc.
- Header rows with Tables
- Table of Contents
September 16, 2014
Speakers: Moe Zohny CEP, Andrew Schwartz CEP, CPA
Under finalized cost basis regulations for employee equity plans, the IRS no longer allows brokers and transfer agents to include the “compensatory income” component in the cost basis on Form 1099-B when employees sell shares. This creates a substantial risk that employees will overpay their taxes on these awards. These regulations affect all stock option, SAR, ESPP, and restricted stock awards. Join our experts to learn what various industry practitioners are doing to help employees mitigate this risk.
July 31, 2014
Speakers: Steve Gaylord, Ruth Tyroler
With the breakneck pace of technology evolution and the demands of Generation Y in the workforce, effective communication has also changed dramatically. From smartphones to ipads to texting, generation Y wants their information when they need it in many different flavors, but they also want communications quick and concise. With the ever-changing technology and the need to accommodate three generations of employees in your workforce, it is important to take the time to ask the critical questions around using these new forms of communication. This webinar will educate you on Generation Y and how their needs differ from your other employees and how our communication methods need to be trend-setting.
May 20, 2014
Speakers: Tim McCleskey CEP, Apollo Mok
Restricted Stock Units (RSUs) have become one of the most commonly used equity vehicles for employee compensation. There are many challenges to handling RSU grants, such as taxation, accounting, and grant agreements, but the most important aspect of this equity has to do with delivering their value to the employees – otherwise, there’s not much point in having them.
So what does that mean to you? It means knowing the release process, from start to finish, preparing for the release, auditing reports and employee taxes, and communicating the release to the involved and impacted parties both internal and external. This webcast will help you make sure you have all the tools you need to have a successful and streamlined RSU release.
March 20, 2014
Speakers: Elizabeth Dodge CEP, Julie Kenia CEP
Most of us are forced to use spreadsheets to get parts of our jobs accomplished, no matter how great a stock plan system we have. Do you wish your spreadsheet processes were more efficient and less manual? Do you secretly think there must be ways to do things more efficiently in Excel? The good news is that there ARE tricks and tips that are out there that will help you save time (and your sanity) when working with Excel.
In this educational webcast you will learn from our Excel experts some common and even some less common features that you can use immediately in your day-to-day tasks. Join our panelists and learn how to get more by doing less with your spreadsheets.
November 20, 2013
Speakers: Georgina Lai, Christine Zwerling CEP
Year-end is always a challenging time and hopefully you’re already well into preparing for it. From D&O questionnaires to getting tracking dispositions to getting data cleaned up for W-2 and 6039 reporting to those fabulous year-end tax packages, companies have a lot of compliance responsibilities.
Which are the key items you should be addressing now and which items can you put off until later? How do you attack all the year-end items while still getting your “day job” accomplished?
Join our expert panel that will share and review:
- A suggested year-end checklist
- Tips and tricks that have been used to survive prior year ends
- Process-smoothing ideas that can be implemented quickly
September 10, 2013
Speakers: Julie Kenia CEP, Cimi Silverberg, Alison Wright
Retirement and retirement eligibility provisions in stock plans cause more than a few issues. From their impact on expense under ASC 718 to Code Section 409A issues to collecting tax on shares that have not been delivered, theses provisions are rife with challenges for even the most accomplished stock plan professional.
What are the issues and how are other companies handling them? Join our expert panel for an overview of the issues, a review of some market research data compiled from a recent SOS client survey, and tips and tricks for handling these troublesome provisions most effectively.
July 23, 2013
Speakers: Tim McCleskey CEP, Emily Cervino CEP
While RSUs have ranked top on the list of most commonly used equity vehicles, these full value awards are still full of surprises and challenges for issuers. How do your practices compare to the best practices for managing an RSU plan? Is your tax process taxing you to keep up with the IRS remission requirements? Do your employee RSU communications fill the bill? Does your tax payment method make sense? And is silence the answer when dealing with RSU grant acceptance?
Many issuing companies continue to struggle with grant process and the event management of RSU vestings. Join our expert panel to learn the latest steps that will keep your RSU program waltzing and your employees jiving with joy.
May 23, 2013
Speakers: Elizabeth Dodge CEP, Raul Fajardo, Kevin Hassan
Join our intrepid panel of experts as they infiltrate the wild world of modification accounting for share- based compensation, explain it in plain English and find ways to made it easier to handle inside or outside whatever system you are using.
Topics of this discussion will include:
- The definition of a modification and what triggers modification accounting
- The different types of modifications under ASC 718
- ESPP mods (contribution increases and automatic resets) for rolling and fixed plans
- Common termination mods (extensions of exercisability, accelerations of vesting, etc.)
- Performance award mods (changing goals, service period changes)
- Type 3 mods for corporate transactions
- Tax accounting and Diluted EPS implications of mods
- Ways to handle some mods in your current system
- Spreadsheet workarounds and processes to help you handle modifications more easily
March 12, 2013
Speakers: Elizabeth Dodge CEP, Barbara Baksa CEP
Are you faced with the challenge of accounting for your 423-qualified Employee Stock Purchase Plan? Many systems have no or limited support for the “bells and whistles” that are often required by accounting for these seemingly simple plans. So how do you manage it effectively for your company?
This webcast will start with an overview of accounting for ESPPs, delving into the different components of the fair value and discussing inputs and expensing methods. Our expert panelists will provide insight on estimating contributions, estimation and application of forfeiture rates, truing up to actual shares purchased (or not), and the joys of modification accounting, diluted EPS and tax accounting.
The panelists will also explore some best practices for accounting and some tips and tricks to help ensure the compliance of your approach.
Whether your system does the heavy lifting or you do the calculations in a spreadsheet, whether you are responsible for the accounting, or you just provide data to the system or the department that performs the calculations, this session will give you the knowledge to help you get it right.
January 24, 2013
Speakers: Susan Garvin CEP, Joanne Burns
Outsourcing is defined as the contracting out of a business process. The term "outsourcing", as we have learned, can mean something very different from one company to another; though the idea might be the same, the model varies significantly. The decision of determining if outsourcing is right for your company can be difficult since passing off any level of work to a third party comes with its own risks.
In this SOS Educational Webcast we will delve into:
- Different types of co-sourcing/outsourcing models in the industry
- What helps to make a decision on outsourcing (pros/cons)
- How to work with your vendor(s) in preparing:
- Employee communications
- Management planning
- Problem resolution
- Financial reporting
- Best practices for administrative challenges and frequently asked questions
Join our expert panel in this discussion that will leave you with more answers and a clearer picture on how outsourcing can work best for YOU.
November 12, 2012
Speakers: Steve Gaylord, SOS 6039 Team Leader, Vanessa Harrison, SOS 6039 Logistics Manager, Scott McDonald, Regional Director
6039 compliance was nerve-wracking in 2010, but almost routine in 2011. Now, as the IRS begins to catch up with the multitude of early errors that were made, the end of 2012 is a good time to ask, “Is my 6039 compliance in good hands?” In this SOS Solutions webcast, members of our experienced and elite 6039 outsourcing team will discuss HOW SOS ensures the integrity and timeliness of client filings and participant mailings. 6039 certainty now will give you a peaceful mind in the New Year.
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